GOVERNMENT OF ODISHA
RURAL DEVELOPMENT DEPARTMENT
Detailed Tender Call Notice
BID IDENTIFICATION NO. ON LINE-BGH-08 OF 2014-15
OFFICE OF THE EXECUTIVE ENGINEER:
RURAL WORKS DIVISION, BARGARH
Email: [email protected] // Fax : 06646-230676
OFFICE OF THE EXECUTIVE ENGINEER
RURAL WORKS DIVISION
e-Procurement Notice No. ONLINE-BGH-8 OF 2014-15
Name of the Work
Construction of Road & Building works in the district of
Bargarh for the year 2014-15.
Total No. of Works.
13 (Thirteen) No. (Percentage rate Tender)
Rs. 12.00 to 50.00 lakhs (Approximate)
1 (One) % of Estimated Cost
Class of Contractor
As specified in DTCN
Time of Completion
5 (Five) Calendar months
As per DTCN
Rural Works Division,
Availability of Tender online
Last Date &
Time of Seeking
Date & Time
of opening of
24.10. 2014 at
up to 5.00 P.M.
05.11 .2014 up to
at 11.00 A.M.
Further details can be seen from the website www.tendersorissa.gov.in.
R.W. Division, Bargarh
Copy in duplicate submitted to the Deputy Director, Publication, I & P.R. Deptt., Govt. of Odisha, Bhubaneswar for information and necessary action with a request to make necessary arrangement for publication of the tender call notice in one local English daily & two local Oriya daily at the earliest. Complimentary copy
of advertisement may be
communicated to this office for record.
R.W. Division, Bargarh
Copy submitted to Engineer-in-Chief, Rural works, Odisha, Bhubaneswar for favour of kind information and necessary action.
R.W. Division, Bargarh
Copy submitted to the Collector & District Magistrate, Bargarh/ Superintendent of Police, Bargarh/All Executive Engineers, Rural Works Divisions under Rural Works Circle, Sambalpur for information and wide circulation.
R.W. Division, Bargarh
Copy to the Executive Engineer, Bargarh (Roads & Buildings) Division/.NH Division Sambalpur /M.I.Division, Padampur /Canal Division, Bargarh / R.W.S.S. Division Bargarh/ P.H. Division Sambalpur with a request to display this notice in their notice board for wide publication.
R.W. Division, Bargarh
Copy to Tender file/Notice Board of this Division for information.
R.W. Division, Bargarh
Name of work
Sohela NH6 to Tabada via Banjari road
PWD road to Ghess to Sargunapali via
Sohela NH6 to Sulsulia road
NH201 to Bhatigaon via Khairpali
Buromunda Ptkulunda road
Sikirdi bijayapalli road
Barpadar pankeldadar road
PWD road to Chichinda via Piplipali road
Canal road to Singhenpali road
Dhubenpali Salepali road
Repair & Renovation of Infectious ward of
CHC Sohela at Sohela under NRHM Grant
Repair & Renovation of 7 Nos. staff
quarter of CHC Sohea at Sohela under
NRHM Grant for 2014-15
Construction of 2 nos. ‘D’ type Qtrs at
CHC Attabira for 2014-15
Class of Contractor
‘B’ & ‘A’
‘B’ & ‘A’
‘B’ & ‘A’
‘B’ & ‘A’
‘B’ & ‘A’
‘B’ & ‘A’
‘C’ & ‘B’
‘C’ & ‘B’
‘C’ & ‘B’
‘C’ & ‘B’
‘D’ & ‘C’
‘D’ & ‘C’
‘C’ & ‘B’
R.W. Division, Bargarh
TERMS & CONDITIONS OF BIDDING THROUGH ONLINE SYSTEM
1. Class of Contractor : As per Annexure & Time for completion : as per Annexure 2. The online bid must accompany required amount of E.M.D. noted against the work as per annexure in the form of FDR of scheduled bank /NSC/KVP/POTD Pass book / Post Office Saving Bank Account duly pledged in favour of Executive Engineer, Rural Works Division, Bargarh. The scan copy of the E.M.D. shall be up loaded & the EMD shall be physically produced in the office of the undersigned before the date & time of opening of the bid as mentioned in the table. 3. The cost of tender paper (As per annexure) (Nonrefundable) should be furnished only in shape of D.D./ Bankers Cheque in favour of Executive Engineer, Rural Works Division, Bargarh as noted against the work as per annexure. The scan copy of the paper cost shall be up loaded & the D.D /B.C. shall be physically produced in the office of the undersigned before the date & time of opening of the bid as mentioned in the table.
4. Mode of Submission of tender : Tender should be submitted online in the web site www.tendersorissa.gov.in
5. Period of availability of tenders on-line / Date & time of bidding on-line / last date of seeking clarification / Date & time of opening of tender papers are indicated in the table . 6. Bid documents consisting of qualification information and eligibility criteria of bidders, plans, specifications, drawings, the schedule of quantities and abstract of estimate of the various classes of work is available in website www.tendersorissa.gov.in
7. The bid for the work shall remain open for acceptance for a period of ninety days from the Last date of receipt of bids. If any Bidder / Tenderer withdraws his bid/ tender before the said period or makes any modifications in the terms and conditions of the bid, the said earnest money shall stand forfeited.
8. Other details can be seen in the bidding documents, which is available in website www.tendersorissa.gov.in.
9. Bid documents consisting of plans, specifications, the schedule of quantities and the set of terms and conditions of contract and other necessary documents can be seen in the office of the under signed during office hours everyday except on Sundays and public holidays till last date of sale and receipt of tender papers. Interested bidders may obtain further information at the said address. 10. Bids must also be accompanied by Xerox copy of valid VAT clearance in the form of VAT-612, PAN card and valid contract registration certificate.
11. The bid documents are available from official website as above from 11.00 AM of Dt. 24.10.2014 to 05.00 PM of
12. Engineer contractor desirous to avail the facility of exemption of E.M.D. is required to submit an affidavit in original to the effect that he has not yet availed the facility for more than two works during the current financial year. Also the engineer contractor will produce his/her original license
at the time of opening of tender so that tender opening authority will enter the exemption of EMD in his/her license failing which tender shall liable for rejection. 13. The Bids will be opened on Dt. 12.11.2014 at 11.00 A.M. in the Office of the Executive Engineer, R.W. Division, Bargarh in the presence of the bidders who wish to attend. If the office happens to be closed on the date of open of the bids as specified, the bids will be opened on the next working day at the same time and venue.
14. Detailed information as contained in the D.T.C.N. shall have to be strictly adhered to while submitting the tender papers.
15. Additional performance security shall be deposited by the successful bidder when the bid amount is seriously unbalanced i.e. less than the estimated cost by more than 10%. In such an event, the successful bidder will deposit the additional performance security to the extent of the differential cost of the bid amount and 90% of the estimated cost in shape of Post Office Savings Bank Account/ National Savings Certificate/ Post Office Time Deposit Account/ Kissan Vikash Patra/ Deposit Receipt of Schedule Bank.
16. The contractor has to arrange and supply all the materials required for the work himself as per specification subject to the approval of quality of the materials by the Executive Engineer, R.W. Division, Bargarh or his authorized field officers.
17. The contractor himself at his own cost as and when required for execution of works should arrange the machineries.
18. Any tenderer desirous to avail any facility as per certain circular/order of Government have to apply for the same in writing and has to submit the application with the copy of circular along with the tender paper. Claim at the time of opening of tender or later will not be entertained. 19. The bidder shall have to produce an affidavit in support of authenticity of documents/ credential including the EMD accompanied with the bid. The authority reserves the right to verify the authenticity of documents in case of any doubts or complain. 20. Any other particulars can be had from the office of the undersigned during office hours of working days upto the last date and time of Bid closing. The department reserves the right to reject any or all tenders without assigning any reason thereof.
Procedure to participate in online bidding e-procurement
PARTICIPATING IN THE BID IN THE E-PROCUREMENT PORTAL: The Contractor/Bidder intending to participate in the bid is required to register in the Portal with some information about the firm/ Contractor this is a one time activity for registering in Portal. During registration, the contractor has to attach a Digits Signature Certificate (DSC) to his / her unique user !D. The DSC used must be of appropriate class( Class II or Class III) issued from a registered Certifying Authority such as n-Code. Sify, TCS, MTNL etc.
a. To log on to the portal the Contractor/Bidder is required to type his/her username and password The system will again ask to select the DSC and confirm it with the password of DSC. For each login, a user's DSC will be validated against its date of validity and also against the Certificate Revocation List (CRL) of respective CAs stored in system database. The system checks the unique ID, password and DSC combination and authenticates the login process for use of portal. b. The tender documents uploaded
by the Tender inviting Officer in the website
www.tendersorissa.qov.in will appear in the section of "Upcoming Tender” before the due date of tender sale. Once the due date has arrived, the tender will move to "Active Tender1' Section of the homepage. Only a small notification will be published in the newspaper specifying the work detail along with mention of the specific website for details. The publication of the tender will be for specific period of time till the last date of submission of bids as mentioned in the 'Invitation for Bid after which the same will be removed from the list of Active tenders. Any bidder can view or download the bid documents from the web site.
c. Contractor exempted from payment of EMD will be able to participate in the tender directly be uploading documentary evidences towards his eligibility for such exemption. d. If the software application has the provision of payment of cost of tender document through payment gateways of authorized bankers by directly debiting the account of the bidders, bidders will be required to avail on-line payment,
Furnishing scanned copy of such documents is mandatory along with the tender documents otherwise his/ her bid shall be declared as non-responsive and thus liable for rejection. 1.2 In the case of any failure, malfunction, or breakdown of the electronic system used during the e-procurement process, the tender inviting officer shall not accept any responsibility for failures or breakdowns other than in those systems strictly within their own control.
1.3 Any third party/company/person under a service contract for operation of e-procurement system in the State his/their subsidiaries or their parent companies shall be ineligible to participate in the procurement processes that are undertaken through the e-procurement system irrespective of who operates the system . 1.4 Submission of Bids through the E-Procurement Portal, the bidder shall up load the scanned copy/copies document in prescribed format wherever warranted in support of eligibility criteria and qualification information. The on line bidder shall have to produce the original documents in support of the scanned pies and statements uploaded in the portal before the specified date as per DTCN. 1.5 Each bidder shall submit only one bid for one package. A bid is said to be complete if accompanied by cost of bid document and appropriate bid security. The system shall consider only the last bid submitted through the E-Procurement portal.
1.6 The Officer inviting the bid / Engineer-in-Charge will clarify queries on the Tender details on requisition by the ending Bidder. The bidder may ask question in the e-procurement portal using his DSC, provided the questions are raised before the date mentioned in the home page under critical dates .
1.7. The details of drawings and documents pertaining to the works available with the officer inviting the Bid, Data will be open for inspection by the bidders. The bidder is required to down load ail the documents for preparation of his bid. It is not necessary for the part of the Bidder to up-load other Bid documents (after signing) while up-loading his bid. He is required to up load documents related to his eligibility criteria and qualification information and Bill of Quantities duly filled in. It is assumed that while participating in the bid, the bidder has referred all the drawings and documents. Seeking any revision of rates or backing out of the bid claiming for not having referred to any or all documents provided in the Bid by the Officer Inviting the Bid will be construed as plea to disrupt the bidding process and in such cases the bid security shall be forfeited.
1.8 Any addendum issued shall be part of the bidding documents and shall be notified in the website www.tendersorissa.gov.in / notice board and through paper publication.
1.8.1 .All the volume documents shall be provided in the portal by the Officer inviting the bid. The bidder shall carefully go through the document and prepare the required documents and upload the scanned documents in Portable Document Format to the portal in the designated locations of Technical Bid He will fill up the rates of items or percentage in the BOQ down loaded for the work in designated Cell and up loads the same in designated locations of Financial Bid. Submission of document shall be effected by using DSC of appropriate class.
2 . BID SECURITY: The Bidder shall furnish, as part of his Bid, a Bid security for the amount mentioned under NIT/Tender details. The bidder shall scan all the written pages of the bid security and up' load the same to the system in designated place. The on line bidder shall deposit the original copy of the 'bid security' with in the specified period mentioned in the DTCN (after receipt date of bid but before opening date & time of bid} with the 'Officer inviting the Bid'!. The Officer inviting the bid shall not be responsible for any postal delay and/or non-receipt of the original copy of the bid security on or before specified date and time. Nonsubmission of bid security with in the designated period shall debar the bidder from participating in the on-line bidding system in future.
FORMAT AND SIGNING OF BID: The bidder can download the tender of his choice and save it in his system and undertake the necessary preparatory work off-line and upload the completed tender at his convenience within the final date and time of submission. The bidder shall only submit single copy of the required documents and Price Bid in the portal. In the Financial bid, the bidder can not leave any figure blank He has to only write the figures, the words will be self generated. The Bidders are advised to up load the completed Bid document well ahead of the last date & time of receipt to avoid any last moment problem of power failures etc. ,
The Bidder shall go through the Bid carefully and list the documents those are asked for submission. He shall prepare all documents including cost of Bid Document, Bid Security. Declaration form, price bid etc and store in the system.
3.2. The bidder shall log on to the portal with his DSC and move to the desired tender for up loading the documents in appropriate place one by one simultaneously checking the documents. Once the Bidder makes sure that all the documents have been up-loaded in appropriate place he clicks the submit button to submit the bid to the portal.
3.2.1 The bids once submitted can not be retrieved or corrected. Tender cannot be pre-opened and cannot be submitted after due date and time. Therefore only after satisfying that all the documents have been uploaded, the Bidder should activate submit button.
3.2.2. In the e-procurement process each processes are time stamped. The system can identify each individual who has entered in to the portal for any bid and the time of entering in to the portal . 3.2.3. The Bidder should ensure clarity of the document up loaded by him to the portal especially the scanned documents by taking out sample printing. Non-submission of legible documents may render the bid non-responsive. However, the Officer inviting the Bid if so desires can ask for legible copies or original copies for verification with in a stipulated period provided such document in no way alters the Bidder's price bid. If the Bidder fails to submit the original documents with in the stipulated date, his bid security shall be forfeited.
4. SECURITY OF BID SUBMISSION:
4.1. All bid data uploaded by the Bidder to the portal will be encrypted by the DSC of the opener(s) The system shall require ail the mandatory forms and fields filled up by the contractor during the process of submission of the bid/tender.
4.2. The Bid shall be received in encrypted format by the system which can only be decrypted / opened by the authorized openers only on or after the due date and time.
5. DEADLINE FOR SUBMISSION OF THE BIDS :
5.1. The online bidding will remain active till the last date and time of the bid submission. Once the date and time (Server date and time) is over, the bidder will not be able to submit the bid. The date & time of bid submission shall remain unaltered even if the specified date for the submission of bids declared as a holiday for the Officer inviting the Bid.
6. LATE BIDS :
6 1. The system shall reject submission of any bid through portal after closure of the receipt time. For all purpose the server time displayed in the e-procurement portal shall be the time to be followed by the bidder and
7. MODIFICATION AND WITHDRAWAL OF BIDS :
7.1. In the E-Procurement Portal it is allowed to modify the bid any number of times before the final date and time of submission. The bidder shall have to log on to the system and resubmit the documents as asked for by the system including the price bid. In doing so, the bids already submitted by the bidder will be removed automatically from the system and the latest bid only will be admitted. But the bidder should avoid modification of bid at the last moment to avoid system failure or malfunction of internet or traffic jam or power failure. If the bidder fails to submit his modified bids with in the designated time of receipt, the bid already in the system shall be taken for evaluation. 7.2. In the E-Procurement Portal, withdrawal of bid is allowed. But in such case he has to write a letter with appropriate reasons for his with draw! addressed to the Officer inviting the bid and up load the scanned document to portal in the respective bid before the closure date and time of receipt of the bid. The system shall not allow any withdrawal after expiry of the closure time of the bid. 8. OPENING OF THE BID:
8.1. Bid opening date is specified during tender creation or can be extended with corrigendum. This date is available in IFB, tender document as well as the home page of portal. Bid opening can be done by the authorized users which are defined during the tender publication / approval stage. The bids are encrypted using there public keys and can be decrypted only on or after the Bid Opening due date and time The bid openers private key will be required to open the bids and ail the openers have to log on to the portal during that time.
8 1.1. The bidders who participated in the on line bidding can witness opening of the bid from any system logging on to the portal with the DSC away from opening place. Contractors are not required to be present during the bid opening at the opening location if they so desire.
8.1.2. Each activity is date and time stamped with user details. For time stamping, server time is taken as the reference .
8.2. In the event of the specified date of bid opening being declared a holiday for the Officer inviting the Bid/Engineer-in-Charge, the bids will be opened at the appointed time on the next working day. . 8.3. In case bids are invited for more than one package, the order for opening of the "Bid" shall be that in which they appear in the "Invitation for Bid".
8.4. During bid opening, the covers containing original financial instruments towards Cost of bid and Bid Security in the form specified in the DTCN, received after last date of receipt of bid and before opening of the bids shall be opened and declared.
8.4.1. Combined bid security for more than one work is not acceptable. 8.5. The Bid openers; who have been pre-defined shall log on to the portal with their respective DSC. Unless all the Officers who have been declared as Opening officers, log on the portal with their DSC the Tender can not be opened.
8.5.1.The Opening Officers will systematically check the scanned demand draft towards cost of the bid document and the scanned document of Bid security with that of the original submitted. If found in order, they will continue opening of all other documents in the system provided under Bid. 8.5.2. Subject to confirmation of the bid security by the issuing institutions, the bids accompanied with appropriate bid cost and valid bid security will be taken up for evaluation with respect to the qualification Information and other information furnished.
8.5.3 . The bidders will respond in not more than 7 days of issue of the clarification letter, failing which the bid of the bidder will be evaluated on its own merit.
8.5.4. Immediately, on receipt of these clarifications, the Evaluating Officers; predefined in the system for the bid, will finalize the list of responsive bidders. They will log on to the site with their DSC and record their comments on the evaluation page in the system. The Officer inviting the Bid if also the accepting authority, shall log on to the system with his digital signature and check the evaluation. 8.6. The responsive bidders' name, the bid prices, the item wise rates the total amount of each item any discounts and withdrawals, and such other details as the office inviting the tender may consider appropriate, will be announced by him or his authorized representatives at the time opening. 8.6.1
Rebate/discount offer if any uploaded to the system shall be declared and recorded first.
The Bidder can witness the principal activities and view the documents/summary reports for that particular work by logging on to the portal with his DSC from any where.
9. CLARIFICATION OF BIDS:
9.1. For examination, evaluation, and comparison of bids, the officer inviting the bid may, at his discretion ask lowest bidder for clarification of his rates including reduction of rate on negotiation and breakdowns of unit rates.
9.2. On opening of the price bid the system shall arrange the financial bids in order of their value (L1 first followed by L2, L3 . ...) for subsequent evaluation. The evaluation status (Sheet) will be visible to all the participating bidders after opening on their respective logins. Each activity is recorded in the system with date and time stamping.
10. NOTIFICATION OF AWARD AND SIGNING OF AGREEMENT:
10.1. In the E-Procurement Portal, the system shall generate the template of award letter and the Officer Inviting the Bid shall mention the amount of Performance Security and additional security required to be furnished in the letter and intimate the bidders in his e-mail ID. The issue of the letter of acceptance shall be treated as closure of the Bid process and commencement of the contract.
DETAILED TENDER CALL NOTICE
INVITATION FOR BIDS(IFB)
The Executive Engineer, RW Division, Bargarh on behalf of Governor of Orissa invites percentage rates bids for the construction of works as mentioned in Invitation for Bids (IFB) from contractors as indicated against each work in Column -05 registered with the state Govt. and contractor of equivalent grade/ class registered with central Govt./ MES / Railways for which agreement is to be drawn in P1 Form. The bidders registered under other State Govt./MES/ Central Govt./Railways in equivalent rank may participate in the tender but successful bidder has to register under the State PWD before signing of the agreement. The adopted format for percentage rate is same as that of the form adopted for item rate tenders but the word “Item rate “ shall be replaced by “Percentage Rate “ and the contract will be named as P1. The bid documents are available from Official website of Govt. (https://tendersorissa.gov.in) in from 11.00 A.M. of Dt- 24.10.2014 to 05.00 PM. of Dt- 05.11.2014 . The last date and time of submission of Bid is as per Tender details .
The bid documents will be opened by the assigned Officer in the Office of the Executive Engineer , R.W. Division, Bargarh at 11.00 hours on Dt –12.11.2014 in the presence of the bidders authorized representatives who wish to attend .
The cost of bid documents in shape of Demand draft issued from any Nationalized scheduled Bank may be prepared in the name of Executive Engineer & payable at the place as mentioned in the Tender Details separately towards cost of tender paper and VAT of each bid separately . The Bank draft shall be deposited in shape of Bank Draft prepare on or before the last date of receipt along with the Bid. The bid must contain scanned , EMD , cost of tender Paper & VAT , DTCN , Scanned copy of Registration Certificate , PAN Card , valid VAT clearance Certificate , Undertaking Certificates duly filled in , Affidavit , Work Experience Certificate if any and documents required as per relevant Clauses of the DTCN .
The on line bid must be accompanied with scanned copies of financial instruments towards bid security of the amount as specified in the Tender details along with the Bid in the form of Fixed deposit receipt of Schedule Bank / Kissan Vikash Patra / Post Office Savings Bank Account / National Savings Certificate / Postal Office Time Deposit Account duly pledged in favour of the Executive Engineer and payable at the place as specified in the Tender details as per the terms and conditions laid down in OGFR and in no other form. Bidders desirous to hire machineries or equipments from out side the State or owned but deployed outside the State are required to furnish the bid security as specified in the Tender details in form of above shape and as per the above terms and conditions- Bid not accompanied with EMD as specified above shall be liable for rejection.
The intending bidders are required to produce documents Viz. Original Registration Certificate , Valid VAT Clearance Certificate , PAN Card , after opening of Bid for verification purpose preferably within three working days from the date of opening of the tender. Furnishing scanned copy of such documents is mandatory otherwise his/ her bid shall be declared as non responsive and thus liable for rejection. The work is to be completed in all respects within the time period as specified in the Tender details. Bidders whose bid is accepted must submit a work programme at the time of execution of Agreement. All bids received will remain valid for a period (90 days) as specified in the Tender details after the deadline date for submission of bids and validity of bids can also be extended if agreed to by the bidder and the Department.
The Engineer Contractor desires of having EMD exemption benefit must have to produce an affidavit to the effect that, they have not availed such exemption for more than three time during this financial year. An applicant or any of its constituent partners of whose contract for any work has been rescinded or who has abandoned any work in the last five years, prior to the date of the bid, shall be debarred from qualification. The tenderer is to furnish an affidavit at the time of submission of tender paper about the authentication of tender documents including Bank guarantee. An affidavit to this effect is to be furnished in Schedule-F. Non furnishing of the information in Schedule - E and required affidavit in Schedule – F, the bid document will be summa...